INTO University Partnerships Limited, its subsidiaries and affiliates (together “INTO” and individually an “INTO Entity”) are committed to protecting your privacy. This notice will help you understand how we look after your personal data and how we make sure that we meet our obligations to you under data protection law (referred to in this notice as the "Data Protection Laws").
If you have any questions in relation to this notice or generally how your personal data is processed by us please contact our Data Protection Officer by letter addressed to: Data Protection Officer, INTO University Partnerships Limited, One Gloucester Place, Brighton BN1 4AA; or by email at: email@example.com
In this privacy notice, the terms "we", "our", and "us" refer to INTO University Partnerships Limited and IUP2 LLP, both of 1 Gloucester Place, Brighton BN1 4AA (ICO registration numbers Z3504921 and ZA032598 respectively).
We are a controller of your information which means that we are responsible for looking after it. We will use your personal data fairly, lawfully and in a transparent manner, and in accordance with the Data Protection Laws.
We reserve the right to update this privacy notice at any time by changing it as it applies to your use of our services.
Please click on one of the links below to find out more information.
Your trust is very important to us and this privacy notice aims to give you information on how we collect and process your personal data, including any information you may provide when you submit an enquiry, request a brochure, or when you enter your details onto and use our websites.
It is important that you read this privacy notice together with any other privacy notice or fair processing notice we may provide to you on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your information. This privacy notice supplements the other notices and is not intended to override them.
It is important to us that the personal data we hold about you is accurate and current. Please contact us if your personal data which we hold changes during your relationship with us.
We have appointed a Data Protection Officer (DPO) who is responsible for overseeing questions in relation to this privacy notice. If you have any questions about this privacy notice, please contact our DPO at firstname.lastname@example.org
What do the key terms mean?
"Personal data" means any information which we hold about you from which you can be identified. It may include contact details, identification numbers, other personal information, photographs, expressions of opinion about you or indications as to our intentions about you.
"Processing" means doing anything with the personal data, such as collecting, recording, organising, structuring, storing, adapting or altering, retrieving, accessing, consulting, disclosing, disseminating, aligning or combining, restricting, erasing or destroying or using the data in any way.
Our websites may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share information about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.
Individuals based within the European Union
Following the United Kingdom’s exit from the European Union (“EU”), we have appointed EU Rep as our Representative under Article 27 of the EU General Data Protection Regulation (“GDPR”).
All GDPR queries from EU Data Subjects or Data Protection authorities should be addressed to BizLegal Ltd trading as EU Rep who have their registered office at:
27 Cork Road, Middleton Co. Cork, Ireland. Company number 635921
Email address: email@example.com
Depending on which services you use, we collect different kinds of information from or about you. We may collect, use, store and transfer different kinds of personal information about you which we have grouped together as follows:
We use different methods to collect information from and about you, including through:
We will use your personal data to help us ensure that we provide, improve and develop our services for you.
We need to have a valid reason to use your personal data. This is called the "lawful basis for processing". Sometimes we might ask your permission for us to do something with your personal data: for example, when you give your consent to allow us to contact you by email about a new service we are providing. At other times, we don't need to ask your explicit permission because we have another lawful basis for processing your personal data, and you might reasonably expect us to use your personal data. For example, sending you information about our relevant partnership experience and activities in a service you have enquired about would be in our legitimate interests, where we are using your personal data in a way that you would reasonably expect and which has a minimal impact on your privacy – see below for more information on our legitimate interests.
Collected information may be used in the following ways:
We will only use your personal information for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason, and that reason is compatible with the original purpose. If you wish to get more information on the basis on which we process your personal information you can contact us at firstname.lastname@example.org
We use the information we have to deliver and improve the services we offer to you. Examples of the services offered, and how we use your personal data, include the following:
Automated decision making
Assumptions are made about your interests depending on the information you have supplied to us about yourself, and about the website you were visiting when you did so. For example, if you enquired about our presence in the UK, we assume you may be interested in our partnership activities and services in the UK.
We also assume you speak certain languages based on your nationality or country of residence. If you require any further information regarding any automated decision making please contact us at email@example.com
We aim to provide you with choices regarding how we contact you, around the marketing and advertising of our services.
Promotional offers from us
We may use your Identity, Contact, Employment, Technical, Usage and Profile Information to form a view on what we think you may want or need, or what may be of interest to you: for example, in respect of a new promotion or service that we are running. We conduct surveys and research and analyse the information that we have in order to evaluate and improve existing products and services and develop new products or features.
You will receive marketing communications from us if you have requested information from us or purchased services from us, or if you provided us with your details when making an enquiry to us; and, in each case, you have not opted out of receiving communications from us.
Applying for a job with us
We may process Employment Information about you when you apply for a job with us. Please refer to the Candidate Privacy Notice for more information in this regard.
We may share your personal information with other INTO Entities. We may also share your personal information with selected external third parties including:
We require all third parties to respect the security of your personal data and to treat it in accordance with data protection laws. We also require third parties to process your personal data for specified purposes in accordance with our instructions.
The information we collect from you may be transferred to, and stored at, destinations outside the United Kingdom (UK). It may also be processed by staff of another INTO Entity operating outside the UK or by one of our suppliers. Such staff may be involved in providing support services as we require. By submitting your personal data to us, you are acknowledging that it could be being transferred, stored or processed in a location outside the UK. Whenever we transfer your personal data out of the UK, we ensure an equivalent level of protection is afforded to it by ensuring at least one of the following safeguards is implemented:
Please contact us if you want further information on the specific mechanism used by us when transferring your personal data out of the UK. Now that the UK has left the EU, we will ensure that appropriate transfer mechanisms are put in place and follow guidance issued by the Information Commissioner’s Office (the UK’s data protection regulator).
We place great importance on the steps we take, including use of different technologies and physical and organisational measures, to protect your information from unauthorised access and against unlawful processing, accidental loss, alteration, disclosure, destruction and damage.
We have in place procedures and technologies to maintain the security of personal data from the point of collection to the point of destruction. We will only transfer personal data to third parties if they agree to comply with those procedures and policies, or if they put in place adequate measures themselves.
The confidentiality of any password that enables you to access certain parts of our websites is your responsibility, whether we have given you the password or you have chosen it yourself. This includes access to the "Partner Portal". We ask you to please not share your password with anyone. We will not be liable for any unauthorised transactions entered into using your username, personal information and/or password.
We will retain your personal data for as long as necessary to fulfil the purposes we collected it for, including satisfying any legal, accounting, or reporting requirements. We may also retain it for a period after this time as may be necessary and relevant to our legitimate operations.
We consider a number of factors in deciding how long to keep your personal data: the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements (i.e. whether particular laws mean we have to keep certain types of document for a certain length of time).
In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for statistical purposes, in which case we may use this information indefinitely without further notice to you. We may also retain a record of your stated objection to the processing of your personal data, including in respect of an objection to receiving communications, for the sole purpose of ensuring that we can continue to respect your wishes to not contact you further, during the term of your objection.
You have a number of rights in relation to your personal data under Data Protection Laws, including, the right to:
If you wish to exercise any of the rights set out above, or require further information about any of those rights, please contact us at firstname.lastname@example.org We will need to request specific information from you in order to be able to deal with your request. This is a security measure designed to ensure that your personal data is not disclosed to any person who has no right to receive it. We will confirm the specific information required from you when you contact us. We may also contact you to ask for further information in relation to any request you make in order to speed up our response.
Time limit to respond
We aim to respond to all legitimate requests as soon as possible and within one calendar month of receipt. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
Where we need to collect personal data by law, or under the terms of a contract we have with you and you fail to provide that information when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, our obligations under a partnership agreement). In this case, we may have to cancel the contract you have with us or the services you require from us, but we will notify you if this is the case at the time.
If you have any questions or comments about this privacy notice, please contact us as indicated below:
By post: FAO The Data Protection Officer, INTO University Partnerships Limited, One, Gloucester Place, Brighton, East Sussex, BN1 4AA, England.
Thank you for taking the time to read our privacy notice.